Information on Privacy Notice

Privacy Notice

I. Processing of personal data

At Minebea Intec, great importance is attached to the protection of personal data. We therefore process your data exclusively on the basis of the applicable statutory provisions within the framework of the General Data Protection Regulation, the Federal Data Protection Act and other statutory data protection provisions.

1. Scope of personal data processing

As a matter of principle, we collect and use personal data of our users only insofar as this is necessary for the provision of a functional website as well as our contents and services. The collection and use of our users' personal data regularly only takes place with the user's consent. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by legal regulations.

2. name and address of the person responsible

The responsible person within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the:

Minebea Intec GmbH
Meiendorfer Straße 205 A
22145 Hamburg, Germany

Phone: +49.40.67960.303
Fax: +49.40.67960.383
E-Mail: info(at)minebea-intec.com

3. data protection officer

External data protection officer of
VUV Beratungs- und Service GmbH
Theaterstr. 55, 52062 Aachen, Germany
E-mail: minebea-intec.industry@unser-datenschutz.de

4. web host

dogado.pro GmbH
Glashütter Str. 53
01309 Dresden
Phone: + 49.351.41887040
E-mail: info@dogado.pro

5. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.

When processing personal data that is necessary for the performance of a contract, e.g. in the context of our spare parts shop, to which the data subject is a contracting party, Art. 6 (1) lit. b DS-GVO serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DS-GVO serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) lit. f DS-GVO serves as the legal basis for the processing.

6. The security of your data

The data you provide is protected by appropriate technical and organisational means with the aim of securing your data against accidental or intentional manipulation, loss, destruction, access by unauthorised persons or unauthorised disclosure to third parties. Our security measures are continuously monitored and improved in accordance with technological developments and organisational possibilities.

II. Provision of the website and creation of log files

1. Description and scope of the data processing

Every time you visit our website, our web server automatically stores data such as

• the address (URL) of the website accessed
• Browser and browser version
• The operating system used
• the address (URL) of the previously visited page (referer URL)
• the host name and IP address of the device from which access is being made
• Date and time

in files (web server log files).

The data collected is only used for statistical evaluations and to improve the website. However, the website operator reserves the right to check the server log files retrospectively if there are concrete indications of illegal use.

2. Legal basis for the data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DS-GVO.

3. Purpose of the data processing

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f DS-GVO.

4. duration of the storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected, but at the latest after 7 days.

5. possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

III. Cookies

1. Description and scope of the data processing

It may happen that we use so-called cookies in some areas of our internet offer. Cookies are small data elements that an internet server can send to your computer. When a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

During your visit to our website, a cookie only identifies your computer. If you wish to decide individually whether to accept or reject a cookie, you can configure this via your internet browser.

2. Legal basis

The use of technically mandatory cookies, i.e. those without which our website would not function properly, is based on Art. 6 (1) lit. f DS-GVO and serves to protect our legitimate interests in a functional and optimised presentation of our offer as well as the security and stability of our website , which outweigh our interests in the context of a balancing of interests.

Insofar as we want to use cookies that are not absolutely necessary for the operation of this website and insofar as they are not covered by our legitimate interests in an optimal presentation of our offer and the security and stability of our website pursuant to Art. 6 para. 1 sentence 1 lit. f DS-GVO, we require your prior consent, Art. 6 para. 1 lit. a DS-GVO.

We obtain this consent via a so-called cookie banner when you visit our website for the first time. Here you have the option to allow or prohibit us from using the cookies listed below. We would like to point out that you may not be able to use all the functions of our website if you do not give your cookie consent for all cookies that are not necessary. The presentation of the website may also suffer as a result.

You can revoke your consent to the use of the various cookies at any time with effect for the future.

You can revoke your consent to the setting of all cookies that are not technically necessary for the operation of the website or for security reasons at any time with future effect by clicking on this link or by changing your cookie settings. You also have the option of sending us your revocation by e-mail to the e-mail address stated above under the person responsible or to our data protection officer.

3.  Purpose of the data processing

Which data is processed by a cookie and for what purpose depends on the respective cookie. You can find details on this under the respective IT services or tools in the further course of our data protection information that use the respective cookie. You can also find detailed information in the data protection notices or cookie policies of the respective providers. As a rule, the following personal data may be affected:

• IP address (normally anonymous)
• the website accessed
• the website from which the user accessed the page called up on our website (referrer)
• the sub-pages that are accessed from the website,
• Time and duration of the visit to the website
• Frequency of website visits
• Sequence of page view

4. are there other recipients of the personal data besides the data controller?

If third party IT services or tools are used, the cookies used are usually stored and processed by the respective third party, whereby these third parties may in turn use service providers to assist them in providing their services and who may also receive the data collected by the cookie in this context.

5. duration of storage, possibility of objection and elimination

Some of the cookies we use are deleted after the end of the browser session, i.e. after you close your browser (so-called session cookies). Other cookies remain on your terminal device and enable us to recognise your browser on your next visit (persistent cookies). You can see how long they are stored in the cookie settings of your web browser. You can set your browser so that you are informed about the setting of cookies and decide individually whether you want to accept them or exclude the acceptance of cookies for certain cases or in general. Each browser differs in the way it manages cookie settings. This is described in the help menu of each browser, which explains how you can change your cookie settings. You can find these for each browser under the following links: (these are examples of the links to the common "German" browser settings)

InternetExplorer™: https://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies

Microsoft Edge™: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
Safari™: https://support.apple.com/de-de/guide/safari/sfri11471/mac
Chrome™: https://support.google.com/chrome/bin/answer.py?hl=delrm=ennswer=95647
Firefox™ https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
Opera™ : https://blogs.opera.com/germany/2016/03/cookies-aktivieren-opera/

If cookies are not accepted, the functionality of our website may be limited.

We also use cookies on our website that enable an analysis of the user's surfing behaviour. The following data can be transmitted in this way:

• Search terms entered
• Frequency of page views

The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.

A list of the cookies used can be found below under the cookie reference table of this privacy policy.

You can find more information on the storage period in the cookie reference table.

IV. Registration

1. Description and scope of the data processing

On our website, we offer users the opportunity to register by providing personal data via a customer service contact form. The data is entered into an input mask and transmitted to us and stored. The following data is collected as part of the registration process via the contact form:

• Salutation
• Name
• Address 
• E-mail address 
• Company

If the request "callback" is selected in the contact form, the following data will also be collected:

• Phone number

If you have given your consent to marketing information, this data will also be used for mailings.

2. Legal basis

The legal basis for the processing of data within the scope of registration for customer service, general contact, call-back request or e-mail contact is Art. 6 (1) lit. f DS-GVO.

3. Purpose of the data processing

User registration is necessary for the provision of certain content and services on our website, such as responding to customer enquiries, pre-contractual measures or the fulfilment of a contract. This is also our legitimate interest in data processing according to Art. 6 para. 1 lit. f DS-GVO.

4. duration of the storage

The data is blocked as soon as it is no longer required to achieve the purpose for which it was collected. 

This is the case for the data collected during the registration process as part of the customer service contact form, the general contact, the call-back request or the e-mail contact when the registration on our website is cancelled or modified.

If the data is required for the performance of a contract or for the implementation of pre-contractual measures, this is the case when the data is no longer required for the performance of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations, e.g. for obligations under tax law. The storage periods to be observed cannot be determined in general terms, but must be determined on a case-by-case basis.

5. possibility of objection and removal

As a user, you have the option at any time to cancel the registration for customer service, general contact, callback request or e-mail contact or to have the data stored about you changed. In such a case, the conversation cannot be continued. All personal data stored in the course of registration will be blocked in this case, unless there is a need to continue storing the data for the conclusion or fulfilment of a contract.

For a blocking or deletion of the registration or a change of data please send an e-mail to: info(at)minebea-intec.com.

V. Shop functions

1. Description and scope of the data processing

The user also has the option of registering for our spare parts shop. He must first be activated for the spare parts shop by Minebea Intec. The following data is stored for the purpose of simplifying the purchasing process in our spare parts shop and for the subsequent processing of the contract:

• Name
• Address
• Telephone number
• E-mail address
• Company
• Sales tax ID - Item data

The data you provide is necessary for the fulfilment of the contract or for the implementation of pre-contractual measures. Without this data, we cannot conclude the contract with you. Only after your registration has been activated will you be able to make full use of our spare parts shop.

Data is only transferred to third parties in exceptional cases to the transport company commissioned by us to deliver the goods and to our tax advisor to fulfil our obligations under tax law.

2. Legal basis

If the registration serves the fulfilment of a contract or the implementation of pre-contractual measures, the legal basis for the processing is Art. 6 para. 1 lit. b DS-GVO.

3. Purpose of the data processing

The data processing is necessary for the implementation of pre-contractual measures and the conclusion of a sales contract.

4. duration of the storage

The data is blocked as soon as it is no longer required to achieve the purpose for which it was collected.

If the data is required for the performance of a contract or for the implementation of pre-contractual measures, the data will be blocked when the data is no longer required for the performance of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations, e.g. for obligations under tax law. The storage periods to be observed cannot be determined in general terms, but must be determined on a case-by-case basis.

5. possibility of objection and removal

As a user, you have the option at any time to cancel your registration in the Spare Parts Shop or to have the data stored about you changed. All personal data stored in the course of registration will be blocked in this case, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

For a blocking or deletion of the registration or a change of data please send an e-mail to: eshop(at)minebea-intec.com

Load Cell Shop

1. description and scope of data processing

Users have the option on our website to register for our spare parts shop and send an order request. After registration, the user must be activated for the Minebea Intec load cell shop. The following data is stored for the purpose of simplifying the shopping process in our load cell shop and for subsequent contract processing:

• Name
• Address
• Telephone number
• E-mail address
• Company
• VAT ID
• Article data

The data you provide is necessary for the fulfilment of the contract or for the implementation of pre-contractual measures. Without this data, we cannot conclude the contract with you. Only after your registration has been activated will you be able to make full use of our load cell shop.

Data is only transferred to third parties in exceptional cases to the transport company commissioned by us to deliver the goods and to our tax advisor to fulfil our obligations under tax law.

2. legal basis

If the registration serves the fulfilment of a contract or the implementation of pre-contractual measures, the legal basis for the processing is Art. 6 para. 1 lit. b DS-GVO.

3. purpose of the data processing

The data processing is necessary for the implementation of pre-contractual measures and the conclusion of a sales contract.

4. duration of the storage

The data is blocked as soon as it is no longer required to achieve the purpose for which it was collected.

If the data is required for the performance of a contract or for the implementation of pre-contractual measures, the data will be blocked when the data is no longer required for the performance of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations, e.g. for obligations under tax law. The storage periods to be observed cannot be determined in general terms, but must be determined on a case-by-case basis.

5. possibility of objection and removal

As a user, you have the option at any time to cancel your registration in the Spare Parts Shop or to have the data stored about you changed. All personal data stored in the course of registration will be blocked in this case, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

For a blocking or deletion of the registration or a change of data please send an e-mail to: eshop(at)minebea-intec.com

VI. Newsletter

1. Description and scope of the data processing

You have the option of subscribing to our free newsletter via our website. For this we need your declaration that you agree to receive the newsletter. When you subscribe to the newsletter, the data from the input mask is transmitted to us.

The following data is collected when registering for the newsletter:

• E-mail address
• Name 
• Title
• Country 
• Main interests

In addition, data on your behaviour, such as the opening of the newsletter and the click rate, is collected for an anonymised statistical evaluation procedure.

2. Legal basis for the data processing

The legal basis for the processing of data after registration to the newsletter by the user is Art. 6 para. 1 lit. a DS-GVO if the user has given consent. For the anonymised statistical evaluation procedure in connection with the newsletter subscription, the legal basis is Art. 6 para. 1 lit. f DS-GVO and Section 15 para. 3 TMG.

3. Purpose of the data processing

The collection of the user's email address serves to deliver the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used. Our legitimate interest pursuant to Art. 6 para. 1 lit. f DS-GVO within the framework of the anonymised statistical evaluation procedure lies in the optimisation of our newsletter offer.

4. duration of the storage

Your email address will be blocked as soon as it is no longer required to achieve the purpose for which it was collected.  This is the case when you have unsubscribed from receiving the newsletter. After unsubscribing from the newsletter, your e-mail address will be removed from the list of recipients immediately. This also applies to the other data collected as part of the newsletter registration.

5. possibility of objection and removal

You can cancel your subscription to the newsletter at any time. For this purpose, you will find a corresponding unsubscribe button in each newsletter. This will terminate your consent to the sending of the newsletter by Minebea Intec.

This also enables revocation of consent to the storage of personal data collected during the registration process.

VII. General information about the transfer of data to the USA when using services to improve functionality, statistics and web analysis on our websites:

According to the ruling of the European Court of Justice of 16 July 2020 (Case C-311/18 "Schrems II"), the USA is to be classified as a state with an insufficient level of data protection according to EU standards. The ECJ considers the lack of effective legal protection for data subjects to be insufficient in particular. This means that, in particular, there is a risk that your data as a website visitor concerned may be processed by U.S. authorities for control and monitoring purposes in connection with the use of cookies, without you having any legal remedies against this.

As long as there is no adequacy decision by the EU Commission certifying that the USA has an EU-adequate level of data protection, or a corresponding agreement has been concluded between the EU and the USA, a certain degree of legal uncertainty remains with every data transfer to the USA, which we can limit with all possible means, but ultimately cannot completely eliminate. For this reason, we leave it up to you as the affected user to decide whether your data may be transferred to providers or services for which we cannot exclude with absolute certainty the possibility of data being transferred to the USA or accessed from the USA. We ask for your consent to our use of these services with a potential third country reference in advance anyway, as they also use cookies and similar technologies that lead to the fundamental need for consent for these services. Since the use of these services and providers is inextricably linked to the possibility of a data transfer to the USA that we cannot prevent, you can also only allow us to use them under this premise. Therefore, we base this data transfer and processing there exceptionally on the basis of your consent pursuant to Art. 49 (1) lit. a DS-GVO. This is done by means of a corresponding note on third country transfer and your express consent within the framework of our cookie banner, as the use of these services is inextricably linked to the possibility of data transfer to the USA.

If you wish to prevent any transfer of your data to the USA, please do not give us your consent to use services or providers for which we cannot guarantee this. You will find a corresponding note on this in the presentation of the services and providers in question within the scope of this data protection notice.

Google service

• Google (Universal) Analytics
• Google Ads
• Google Remarketing
• Double Click
• Google Maps
• Google reCAPTCHA
• Google Tag Manager

This information applies in particular to all web services that we use on our website and that are offered by Google:

If you are habitually resident in the European Economic Area or Switzerland, the services may be provided by Google Ireland Ltd ("Google"), a company incorporated and organised under the laws of Ireland (registration number: 368047) with its registered office at Gordon House, Barrow Street, Dublin 4, Ireland.

You can find a current excerpt of the terms of use as well as explanations about data protection at Google at

https://policies.google.com/privacy?

https://policies.google.com/terms

Since Google operates servers all over the world, it cannot be ruled out that personal data will continue to be transmitted to Google LLC, which is based in the USA. This may be associated with various risks to the lawfulness and security of data processing. Google relies on standard contractual clauses for the transfer of data to third countries where necessary. You can find out more about Google's legal framework for third country transfers at: https://policies.google.com/privacy/frameworks?hl=de

VIII. Cookies for statistics, marketing and advertising

1. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google (www.google.de), to analyse the website. Please also note our general information on the use of Google services.

Google Analytics uses methods that enable an analysis of your use of the website, such as cookies. The automatically collected information about your use of this website is usually transferred to a Google server in the USA and worldwide and stored there. By activating IP anonymisation on this website, the IP address is shortened before transmission within the member states of the European Union or other states that are party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The anonymised IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data unless you are logged in via your Google account when using our website. The data collected in this context will be deleted after the end of the purpose and use of Google Analytics by us.

In order to be able to analyse this website with Google Analytics, we require your consent (Art. 6 para. 1 sentence 1 lit. a DS-GVO). You can revoke your consent at any time with effect for the future. If consent is refused, no data processing will take place to the extent described above.

1.1 Google Signals

In Google Analytics, we also use the technical extension "Google Signals", which enables cross-device tracking. This updates existing Google Analytics features (advertising reports, remarketing, cross-device reports and reports on interests and demographic characteristics) to obtain aggregated and anonymised data from you. However, this only happens if you have logged into a Google service as you visit the website and at the same time have activated the "personalised advertising" option in your Google account settings.

This means that your data is analysed across devices with this function. By activating Google signals, data is collected and linked to the Google account. For example, this allows Google to recognise when you view our website via a smartphone and later access our site again via a laptop. Thanks to the activation of Google signals, we can launch cross-device remarketing campaigns that would otherwise not be possible in this form. Remarketing means that we can also show you our offer on other pages.

In Google Analytics, Google signals also collect other visitor data such as location, search history, YouTube history and data about your actions on our website. This gives us better advertising reports from Google and more useful information about your interests and demographics. This includes your age, what language you speak, where you live or what gender you are. In addition, social criteria such as your profession, marital status or income are also added. All these characteristics help Google Analytics and Google Signals to define groups of people or target groups.

Finally, the reports also help us to better assess your behaviour, your wishes and interests. This allows us to optimise and adapt our products for you. This data is retained by Google Signals in Analytics for a maximum of 26 months. Please note that this data collection only takes place if you have allowed personalised advertising in your Google account. This is always aggregated and anonymous data and not data of individual persons.

If you do not wish to use "Google Signals", you can deactivate the "personalised advertising" option in your Google account settings.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

2. google ads

We use the Google Ads Conversion offer to draw attention to our attractive offers on external websites with the help of advertising media (so-called Google Ads). We can determine how successful the individual advertising measures are in relation to the data of the advertising campaigns. In this way, we pursue the interest of showing you advertising that is of interest to you, making our website more interesting for you and achieving a fair calculation of advertising costs. These advertisements are delivered by Google via so-called "ad servers". For this purpose, we use ad server cookies, which can be used to measure certain parameters for measuring success, such as the display of the ads or clicks by users. If you access our website via a Google ad, Google Ads will store a cookie on your end device. These cookies usually lose their validity after 30 days and are not intended to identify you personally. The unique cookie ID, number of ad impressions per placement (frequency), last impression (relevant for post-view conversions) and opt-out information (marking that the user no longer wishes to be addressed) are usually stored as analysis values for this cookie.

These cookies enable Google to recognise your internet browser. If a user visits certain pages of an Ads customer's website and the cookie stored on their computer has not yet expired, Google and the customer can recognise that the user has clicked on the ad and been redirected to that page. A different cookie is assigned to each Ads customer. Cookies can therefore not be tracked via the websites of Ads customers. We ourselves do not collect or process any personal data in the aforementioned advertising measures. We only receive statistical evaluations from Google. These evaluations enable us to recognise which of the advertising measures used are particularly effective. We do not receive any further data from the use of the advertising media; in particular, we cannot identify the users on the basis of this information.

Due to the marketing tools used, your browser automatically establishes a direct connection with the Google server. We have no influence on the scope and further use of the data collected by Google through the use of this tool and therefore inform you according to our state of knowledge: Through the integration of Ads Conversion, Google receives the information that you have called up the corresponding part of our website or clicked on an advertisement from us. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, it is possible that the provider may obtain and store your IP address.

3. remarketing

We use the remarketing function within the Google Ads service. With the remarketing function, we can present users of our website with advertisements based on their interests on other websites within the Google advertising network (in Google Search or on YouTube, so-called "Google Ads" or on other websites). For this purpose, the interaction of users on our website is analysed, e.g. which offers the user was interested in, in order to be able to display targeted advertising to users on other sites even after they have visited our website. For this purpose, Google stores a number in the browsers of users who visit certain Google services or websites in the Google display network. This number, known as a "cookie", is used to record the visits of these users. This number is used to uniquely identify a web browser on a specific end device and not to identify a person; personal data is not stored.

You can prevent participation in this tracking process in various ways: a) by setting your browser software accordingly, in particular the suppression of third-party cookies will result in you not receiving ads from third-party providers; b) by installing the plug-in provided by Google at the following link: www.google.com/settings/ads/plugin; c) by deactivating the interest-based ads of the providers that are part of the self-regulation campaign "About Ads" via the link www.aboutads.info/choices, whereby this setting will be deleted if you delete your cookies; d) by permanent deactivation in your browsers Firefox, Internetexplorer or Google Chrome under the link www.google.com/settings/ads/plugin, e) by means of the corresponding cookie setting. Please note that in this case you may not be able to use all the functions of this website to their full extent.

4. doubleClick

This website uses Google DoubleClick cookies (floodlights). Doubleclick is a service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Cookies are small text files that are stored in a user's browser. These are used to evaluate the use of this website. The data collected is only evaluated for statistical purposes and in anonymous form. In the process, a pseudonymous identification number (ID) is assigned to your browser. DoubleClick cookies do not contain any personal data. You can prevent the use of cookies by downloading and installing the browser plug-in available under the following link under the item DoubleClick deactivation extension. Alternatively, you can deactivate the DoubleClick cookies on the Digital Advertising page under the following link.

5. aumago

Our company works together with Aumago GmbH ("Aumago"), Berlin, a target group marketer. Aumago uses so-called cookies, a text file that is stored in the computer's browser. Pseudonymous usage data in the form of cookie IDs and advertising IDs are collected. Furthermore, so-called web beacons (invisible graphics) may be used. Insofar as IP addresses are collected, they are stored anonymously by deleting the last number block. Based on the user's surfing behaviour (e.g. website visited, categories, product pages, content read), Aumago suspects an interest in a specific B2B industry or topic and uses this information on behalf of our company to serve targeted, usage-based online advertising to these users on the Internet. In this regard, the cookies can be synchronised with other technology platforms via so-called cookie matching. The cookies are either Aumago cookies or cookies from service providers used by Aumago such as The ADEX GmbH or B2B Media Group EMEA GmbH. The user can declare his opt-out and thus his objection to the relevant cookie tracking at any time. This sets a so-called opt-out cookie. The opt-out cookie requires that a setting in the browser does not prevent the storage of cookies or deletes the cookie. After deleting the opt-out cookie, the user must repeat the objection. Alternatively, the user can delete the cookies directly in the browser, set his browser settings to "Do-not-track" from the beginning or manage his cookie preferences here. Should you wish to obtain information about the information stored in your cookie, please either send your cookie ID to Aumago GmbH, Savignyplatz 9/10, 10623 Berlin or to privacy@aumago.com. You can find Aumago's data protection information and on third country transfers at the following link: https://www.aumago.com/datenschutz/

6. hubspot

We use Hubspot services on our website for our online marketing activities. This is an integrated software solution that we use to cover various aspects of our online marketing, such as for the following purposes:  
- Content management (blog),
- Social media publishing & reporting,
- Reporting (e.g. traffic sources, hits, etc. ...),
- Landing pages and contact forms.

We use the integrated software to enable technically flawless communication with you and for our online activities. Our legitimate interest pursuant to Art. 6 (1) (f) of the German Data Protection Act (DS-GVO), which forms the legal basis for the use of Hubspot, is based on technically flawless communication with you. For tracking as part of our marketing activities, the legal basis is based on Art. 6 (1) lit. a, in that you give us your consent as part of the cookie banner. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. Furthermore, the legal basis may be the initiation or conclusion of a contract if the communication is directed towards the purchase of our products (Art. 6 para. 1 lit. b DS-GVO).

The services of Hubspot are offered by a provider from the United States. The processing of personal data takes place in a so-called "third country". We use Hubspot on the basis of the EU standard contractual clauses. The scope of data collection and storage by Hubspot and Hubspot's privacy policy can be found at https://legal.hubspot.com/de/privacy-policy.

We process your data only as long as it is needed to achieve the aforementioned purpose. In the present case, this means in principle until the end of the communication with you, unless the data is required beyond this for the fulfilment of contractual obligations or there is a legal obligation to retain the data beyond this point in time. For the duration of the storage of technically unnecessary cookies, see above under III. cookies.

7. LinkedIn Insight Tag

This website uses the Insight Tag from LinkedIn. The provider of this service is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. With the help of the LinkedIn Insight Tag, we receive information about visitors to our website. If a website visitor is registered with LinkedIn, we can, among other things, analyse the key professional data (e.g. career level, company size, country, location, industry and job title) of our website visitors and thus better tailor our site to the respective target groups. Furthermore, we can use LinkedIn Insight Tags to measure whether visitors to our websites make a purchase or take any other action (conversion measurement). Conversion measurement can also be done across devices (e.g. from PC to tablet). LinkedIn Insight Tag also offers a retargeting function that allows us to display targeted advertising to visitors to our website outside of the website, whereby, according to LinkedIn, no identification of the advertising addressee takes place. LinkedIn itself also collects so-called log files (URL, referrer URL, IP address, device and browser properties and time of access). The IP addresses are shortened or (if they are used to reach LinkedIn members across devices) hashed (pseudonymised). The direct identifiers of LinkedIn members are deleted by LinkedIn after seven days. The remaining pseudonymised data is then deleted within 180 days. The data collected by LinkedIn cannot be assigned to specific individuals by us as the website operator.

Together with LinkedIn, we are jointly responsible for data processing in connection with our company profile, in particular in connection with the "Insights" function, in accordance with the provisions of the General Data Protection Regulation (GDPR), Art. 4 No. 7 GDPR.

The use of LinkedIn Insights is based on Art. 6 para. 1 lit. a DSGVO. For this purpose, a corresponding consent was requested as part of the cookie consent banner. This consent can be revoked at any time.

LinkedIn also stores personal data of website visitors on servers in the USA and uses them in the context of its own advertising measures. The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and www.linkedin.com/help/linkedin/answer/a1343190

You can object to the analysis of usage behaviour and targeted advertising by LinkedIn at the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Furthermore, LinkedIn members can control the use of their personal data for advertising purposes in their account settings. To prevent LinkedIn from linking data collected on our website to your LinkedIn account, you must log out of your LinkedIn account before visiting our website.

8. ZoomInfo with WebSights

We use the tool ZoomInfo to collect and process business-related data. This includes information such as: 

• Contact details of business persons (e.g., name, email address, phone number) 
• Company-related information (e.g., company size, industry, position within the company) 
• Interaction data (e.g., about communication or business relationships) 

The processing of this data is carried out to establish and maintain business relationships, improve our marketing and sales activities, and personalise and optimise our offerings. 
The legal basis for processing is our legitimate interest under Article 6(1)(f) GDPR in efficiently and purposefully addressing potential business partners and improving our business processes. 
The data provided by ZoomInfo comes from publicly accessible sources or has been directly provided by the individuals involved. 
Personal data is stored for as long as necessary to fulfill the stated purposes or as long as legal retention obligations exist. 
We also use the WebSights tool from ZoomInfo, which helps identify anonymous website visitors and supports target group analysis and personalization of marketing strategies. It uses databases and tracking technologies to determine which companies visit a website, even if no direct contact information is left. 
ZoomInfo is a provider based in the USA. In the context of using the tool, personal data may be transferred to third countries. Data is only transferred when sufficient guarantees exist under GDPR provisions, such as by concluding standard contractual clauses. ZoomInfo has joined the EU-US Data Privacy Framework (DPF). 
For more information about ZoomInfo's data processing, please see their privacy policy: ZoomInfo Privacy Policy. 

IX. Functional cookies and functionality enhancement cookies

1. google maps

This website uses the map service Google Maps via an API. Please also see our general information on the use of Google services.

In order to use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the U.S.A. and stored there. The provider of this site has no influence on this data transfer.

Google Maps is used to make it easier to find the places we indicate on the website.

If you use the Google Maps service by clicking on it, Google will collect and store your data. Before using the map service, please inform yourself about the type and scope of the data collection there and the further processing and use of the data by Google as the provider of the map service, as well as about your rights and setting options for protecting your privacy, which you can find out about in Google's privacy policy https://policies.google.com/privacy.

The map service is started by active action of the website visitor and is considered by us as consent (Art. 6 para. 1 sentence 1 lit. a DS-GVO to the transmission of data to Google.

2. Google reCAPTCHA

Google reCAPTCHA is a service from Google that allows website operators to check whether a user on their website is a human or a bot. Please also see our general information on the use of Google services.

The use of reCAPTCHA is to ensure that no bots interact automatically on the website and thus protect the individual web pages from spam software and abuse by non-human visitors.

With classic captchas, the website visitor has to solve small tasks that are easy for humans but involve considerable difficulty for machines (e.g. picture puzzles or entering a displayed text in a field). With No CATCHA reCAPTCHA, there is no need to solve a puzzle. The tool uses modern risk techniques to distinguish between humans and robots. Here, the visitor only needs to tick the text box "I am not a robot" or with Invisible reCAPTCHA, there is no need to do this either. With reCAPTCHA, a JavaScript element is integrated into the source code and then the tool runs in the background and analyses user behaviour. From these user actions, the software calculates a so-called captcha score. From this score, Google calculates the probability that the visitor is human even before the captcha is entered. Captchas are generally used when bots could manipulate or abuse certain actions (such as registrations, surveys, etc.).

reCAPTCHA collects personal data from website visitors to determine whether the actions on the visited website are human. The IP address and other data required by Google for the reCAPTCHA service are sent to Google. In addition to login data, this can also include mouse and keyboard behaviour and Javascript objects, for example. According to Google, the IP address is not combined with other data from Google unless the visitor is logged in with their Google account while using reCAPTCHA. First, the reCAPTCHA algorithm checks whether Google cookies from other Google services are already placed in the visitor's browser. Then reCAPTCHA places an additional cookie in the browser.

With the integration of the Google reCAPTCHA service on our website, your data will be collected and stored by Google. Since we cannot prevent Google from starting to collect and process data before you answer the reCAPTCHA request, we also ask for your consent to use the Google reCAPTCHA service as part of our request for your consent to use cookies. The reCAPTCHA script will only be loaded if you give your consent. We would like to point out that, for security reasons, we can only offer our service, in which the reCAPTCHA function is integrated, if you answer the reCAPTCHA request. If you do not wish to do so, you can contact us at any time by e-mail (specify e-mail address).

For the type and scope of data collection by Google when using reCAPTCHA and the further processing and use of the data by Google as the provider of the service, as well as your rights and setting options for protecting your privacy, please refer to the privacy policy of Google policies.google.com/privacy.

In order to be able to secure this website with Google reCAPTCHA, we need your consent (Art. 6 para. 1 sentence 1 lit. a DS-GVO), which is why we also ask you for your consent to the use of cookies for functional, statistical and marketing purposes as part of our cookie request mentioned above.

3. google tag manager

We use the Google Tag Manager on our website. The Google Tag Manager is a service of Google Inc. ("Google"), 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Please also see our general information on the use of Google services.

The Google Tag Manager enables us to integrate various codes and services on our website in an orderly and simplified manner. The Google Tag Manager implements the tags or "triggers" the embedded tags. When a tag is triggered, Google may collect and process information (including personal data). It cannot be ruled out that Google also transmits the information to a server in a third country.

In particular, the following personal data are processed by Google Tag Manager:

• Online identifiers (including cookie identifiers)
• IP address

In addition, you can find more detailed information about Google Tag Manager on the website www.google.de/tagmanager/use-policy.html and on https://policies.google.com/privacy?hl=de under the section "Information we receive based on your use of our services".

In addition, we have concluded an order processing agreement with Google on the use of the Google Tag Manager (Art. 28 DS-GVO). Google processes the data on our behalf in order to trigger the stored tags and display the services on our website. Google may transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. If you have deactivated individual tracking services (e.g. by setting an opt-out cookie), the deactivation remains in place for all affected tracking tags integrated by the Google Tag Manager. By integrating the Google Tag Manager, we want to make the integration of various services easier and clearer, shorten the loading times of the various services and thus minimise our maintenance effort and the load on the website and server as well as the traffic load. Google also has a legitimate interest in the (personal) data collected in order to improve its own services.

In order to be able to optimise this website with the Google Tag Manager, we require your consent (Art. 6 para. 1 sentence 1 lit. a DS-GVO).

You have the option to prevent all tags of the Google Tag Manager from being sent, e.g. if you have already agreed to the use of this cookie but no longer wish to receive it. To do this, you simply need to click on this opt-out link to place the Google Tag Manager opt-out cookie in your browser. You can also simply not give the requested consent to functional cookies.

4. myFonts

We use the web font service MyFonts for our website. The service provider is the American company Monotype Imaging Holdings Inc, 600 Unicorn Park Drive, Woburn, Massachusetts 01801, USA.

MyFonts also processes data in the USA, among other countries. We would like to point out that according to the opinion of the European Court of Justice, there is currently no adequate level of protection for the transfer of data to the USA. This may be associated with various risks to the lawfulness and security of the data processing. MyFonts uses standard contractual clauses approved by the EU Commission as the basis for data processing with recipients in third countries. These clauses oblige MyFonts to comply with the EU level of data protection when processing relevant data outside the EU.

You can find out more about the data processed through the use of MyFonts in the MyFonts Privacy Policy at www.myfonts.com/a/font/legal/website-use-privacy-policy

X. Presence in social networks

You can also access our online presence on various social media such as Facebook or Instagram via relevant links on our website and share content on your own social networks.

By using these links, you leave our website and are directly connected to our respective online presence on Instagram or Facebook. We would like to point out that the respective terms of use and privacy policies of the respective operator of the social network apply on these platforms.

Please note that from this point onwards, the terms of use and data protection information of the respective third-party provider as operator of the social network apply. Below you will find information on the terms of use and data protection conditions of the individual third-party providers.

We would also like to point out that in the event of requests for information or the assertion of rights of the data subject, direct contact with the respective third party provider may be more effective, as usually only the third party provider has access to the users' data and can take the appropriate measures and provide information. However, in our capacity of a "joint controller" with the third party provider, you also have the right to contact us. We will then forward your request or allegation to the social media provider. We will be happy to support you at any time!

Where provided by the third-party providers, we have concluded corresponding data protection agreements in accordance with Art. 26 DS-GVO (joint responsibility) or Art. 28 (commissioned processing) and, in the case of a transfer to third countries outside the EU/EEA, we pay attention to suitable guarantees in accordance with the requirements of Art. 46 et seq. DS-GVO.

We work with the following third party social network providers:

• Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)

Privacy policy: https://www.facebook.com/about/privacy/

Privacy settings: https://www.facebook.com/settings

Terms of use: https://www.facebook.com/legal/terms/update

Cookie policy: https://www.facebook.com/policies/cookies

Information on shared responsibility: https://www.facebook.com/legal/terms/page_controller_addendum

Information about "Insights" data: https://www.facebook.com/legal/terms/information_about_page_insights_data

Opt-out: www.facebook.com/settings and www.youronlinechoices.com,

Standard contractual clauses: https://www.facebook.com/help/566994660333381/?helpref=uf_share

• Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA) -

Privacy policy/ Opt-out: instagram.com/about/legal/privacy/

Privacy settings: https://www.instagram.com/accounts/privacy_and_security/

Information on shared responsibility: https://www.facebook.com/legal/terms/page_controller_addendum

Information about "Insights" data: https://www.facebook.com/legal/terms/information_about_page_insights_data

Cookie policy: https://help.instagram.com/1896641480634370?ref=ig

Terms of use: https://help.instagram.com/581066165581870?ref=dp

Standard contractual clauses: https://www.facebook.com/help/566994660333381/?helpref=uf_share

• LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland)

Privacy policy: https://www.linkedin.com/legal/privacy-policy

Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Privacy settings: https://www.linkedin.com/help/linkedin/answer/92055/understanding-your-privacy-settings?lang=de

Cookie policy: https://www.linkedin.com/legal/cookie-policy?trk=%7Berror-page%7D-cookie-policy

Terms of use: https://www.linkedin.com/legal/user-agreement?_l=de_DE

Standard contractual clauses: https://www.linkedin.com/help/linkedin/answer/62533?trk=microsites-frontend_legal_privacy-policy&lang=en

• Xing (New Work SE, Dammtorstraße 29-32, 20354 Hamburg, Germany) -

Privacy policy / Opt-out: https://privacy.xing.com/de/datenschutzerklaerung

Privacy settings: https://faq.xing.com/en/node/750

Cookie Policy: https://privacy.xing.com/de/datenschutzerklaerung

Terms of use: https://www.xing.com/terms

Youtube

We integrate Youtube videos on our website. With the help of a plug-in, interesting video material can be displayed directly on our website. In the process, certain data may be transferred from you to Youtube.

When you call up a page on our website that has a Youtube video embedded, your browser connects to the Youtube servers. This results in a data transmission. This data is collected, stored and processed on the Youtube servers. Regardless of whether you have a Youtube account or not, Youtube collects data about you. This includes your IP address, technical information about your browser type, your operating system or very basic device information. In addition, Youtube stores information about which website you use the Youtube service from and which web activities you carry out on our website. These web activities include, for example, session duration, bounce rate or which button you clicked on our website with a built-in Youtube function. Youtube may track or store these actions using cookies and similar technologies. Please note that you are subject to Youtube's terms of use and privacy information from this point on.

If you are logged in to Youtube as a registered member, more data can usually be collected, as more cookies may already have been set in your browser. In addition, your actions on our website are directly linked to your Youtube account. To prevent this, you must log out of Youtube while browsing our website.

Youtube is part of Google and uses servers in the USA and also in other countries. Your data may therefore also be stored on servers in America.

Youtube and Google use so-called standard contractual clauses as the basis for data processing for recipients based in third countries outside the European Union or for data transfer there. Through these clauses, Youtube undertakes to comply with the European level of data protection when processing your relevant data, even if the data is stored, processed or managed in the USA.

More information on data protection at Youtube, the standard contractual clauses as well as the use of cookies can be found above under the general information on third country transfer as well as under: policies.google.com/privacy

Where provided by the third party provider, we have concluded corresponding data protection agreements in accordance with Art. 26 DS-GVO (joint responsibility) or Art. 28 (commissioned processing).

XI. Links and references to internet offers

The Minebea Intec website contains links to other websites. We are not responsible for the data protection or the content of these other websites. We recommend that internet users who leave our website inform themselves about the respective data protection information of the other websites they visit.

The purpose and scope of the data collection and the further processing and use of the data by the providers, as well as your rights in this regard and setting options for protecting your privacy, can be found in the providers' data protection notices.

XII. Applicant management

As part of the application process via our website, there is the option to apply online. In order to use this service, the applicant will be redirected to the SAP SuccessFactors ("SuccessFactors") site. SuccessFactors is a subsidiary of SAP that primarily provides human resources information systems and HR software. SuccessFactors is committed to protecting your personal information while you are using the SuccessFactors website and the services offered thereon.

To register with SuccessFactors, you must create a user account on the SuccessFactors website. Before you can create such an account, you will be provided with the SuccessFactors Privacy Policy to view and print. It will also tell you what personal data will be processed by SuccessFactors, for how long the data will be stored in the application pool and what will happen to the data after the storage period has expired. Only by accepting this declaration is it possible to create a user account on the SuccessFactors site and submit an application.

By submitting your details to SuccessFactors, you are giving your consent for us to use this data for the application process in accordance with the legal data protection requirements and this privacy policy.

Data processing outside the European Union:

SuccessFactors is a service provided by a provider from the United States. The processing of personal data therefore takes place in a so-called "third country". We have concluded a contract processing agreement with SuccessFactors Inc. which fulfils the requirements of Art. 28 DS-GVO. On the other hand, an adequate level of protection is ensured by concluding the corresponding EU standard contractual clauses.

1. what data is processed and for what purpose?

As part of the selection process, we collect and process the following categories of personal data:

• Contact details in your candidate profile (e.g. first and last name, country, email, phone number).
• Information from the application form (this includes e.g. salary expectations, your motivation, details of any severe disability (only if relevant to the advertised position).
• Application documents (this includes e.g. CV, covering letter, information on professional development, qualifications and language skills).
• If applicable, references that you provide to us.

We may also receive the above data about you from other sources, including external business partners. We may also receive data that you have posted on career-oriented social networks such as LinkedIn or that you provide to us via third-party websites (e.g. job portals) or from other publicly available sources (only if the data is relevant to your professional life). The purpose is to inform you about job offers or to verify the accuracy of the information you have provided in your application.

Your personal data will only be processed for the following purposes:

• Initiation and establishment of the employment relationship
• To contact you should you be considered for an alternative position.
• To contact you on the basis of your speculative application.

2. on what legal basis are these data processed?

We collect and process your personal data in order to be able to offer advertised positions and carry out the selection process. The legal basis for this is Section 26 (1) in conjunction with (8) sentence 2 of the Federal Data Protection Act (BDSG) and Section 22 (1) BDSG. The data you provide is necessary for processing your application. In the event that an employment relationship is established, this data will also be processed for the purpose of implementing the employment relationship.

If we receive information from your public profile on professional social networks, we base the processing on our legitimate interest in creating a basis for making a decision about entering into an employment relationship with you. The legal basis is Art. 6 (1) lit. f DS-GVO in conjunction with Art. 9 (2) lit. e DS-GVO.

If we base processing on your consent (e.g. if we ask you to join our applicant management system), the legal basis is Art. 26 BDSG in conjunction with Art. 26 BDSG in conjunction with Art. 7 DS-GVO. Art. 7 DS-GVO.

In addition, we may process personal data about you insofar as this is necessary to defend legal claims asserted against us in the context of the application process. The legal basis for this is Art. 6 para. 1 lit. b and f DS-GVO. The legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

3. are there other recipients of the personal data besides the controller?

In addition, personal data may be processed on our behalf on the basis of contracts pursuant to Art. 28 DS-GVO, in particular by providers of systems for applicant management and applicant selection procedures. Personal data will not be disclosed to third parties if there is no connection with the applicant management and applicant selection process or if it is not used for the purposes described above.

Such transfers may involve the transfer of personal data to recipients outside the EU/EEA. Standard contractual clauses have been concluded with these external service providers.

We reserve the right to disclose information about you in the event of a legal obligation if we are requested to do so by authorities or law enforcement agencies. The legal basis is Art. 6 para. 1 lit. c DS-GVO.

4. how long will the data be stored?

We store your personal data in your candidate profile for a period of 6 months after your last registration. This is necessary for the obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).

If you join our applicant management system, we will store your data for this period in the event of an alternative vacancy for which you are a suitable candidate.

You can also request the deletion of your candidate profile or the withdrawal of your application by contacting us (humanresources(at)minebea-intec.com). However, we may have to keep your application for up to six months after the end of the respective application procedure for reasons of the obligation to provide evidence under the General Equal Treatment Act.

If your application is successful, we will store your personal data for the entire duration of your employment.

XII. Your rights

You have extensive rights with regard to the processing of your personal data. First of all, you have a comprehensive right to information and, if necessary, you can demand the correction and/or deletion and/or blocking of your personal data. You can also request a restriction of processing and have a right to object and a right to data portability. If you would like to assert one of your rights or receive more detailed information about this, please contact us via the following e-mail address: minebea-intec.industry(at)unser-datenschutz.de

In addition, you have the right to lodge a complaint with a supervisory authority. If you have any questions or comments regarding the collection, processing and use of your personal data by us, please also contact us using the contact details provided.

XIII. Scope of these data protection provisions and amendments

This data protection notice applies to the Internet offering of www.minebea-intec.com/en.

We reserve the right to change this privacy policy at any time with effect for the future. A current version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection provisions.

XV. Our contact details

1. name and address of the person responsible

The responsible person within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the:

Minebea Intec GmbH
Meiendorfer Straße 205 A
22145 Hamburg, Germany

Phone: +49.40.67960.303
Fax: +49.40.67960.383
E-Mail: info(at)minebea-intec.com

2. data protection officer

External Data Protection Officer of
VUV Beratungs- und Service GmbH
Theaterstr. 55, 52062 Aachen
E-mail: minebea-intec.industry@unser-datenschutz.de

© Minebea Intec, as at: February 2023